Services
- Permits and Authorities Service
- Safety and Compliance Management
- ELD / Log Book Auditing and Monitoring
- International Registration Plan (IRP)
- IFTA Tax Filing
- DOT approved Drug and Alcohol Testing
- Safe and Smart Driver Training
- MTO-DOT Audits
- CSA Administration Service
- Commercial Vehicle Operators Registration
- We Fight Tickets
Permits and Authorities Service
CTS’s Transportation Permits and Authorities Service can help you with:
- First Time Registrations
- Annual Renewals
- Fleet Additions and Deletion
- IFTA Jurisdictions
- Oregon
- New York Highway Use Tax (HUT)
- New Mexico Weight Permit
- Kentucky Highway Use License (KYU)
- Kansas Motor Carrier Property Tax
- US DOT Operating Authority
- FMCSA /ICC Operating Authority Applications (New Entrant Program)
- USDOT Numbers
- US Process Agent Filling (BOC-3)
- SCAC Registrations
- US Customs Decals/Transponders & Registrations
- Business Registration
- Ontario CVOR-Registrations and Renewals
- QC Registrations Applications
- IRP Registration & Plates
- ACE Manifest
- PARS & PAPS Labels
- Pre Pass
- MC Number
- MCS-150 Form New and Updates
- EIN/FIN Number
- Canadian Carrier Code
- UCR (Unified Carrier Registration)
CTS can help your COMPANY to register with:
- C-TPAT (Customs-Trade Partnership Against Terrorism)
- PIP (Partner in Protection)
- FAST (Free and Secure Trade)
- CSA (Customs Self-Assessment Program)
- The SmartWay Transport Partnership
- As a Canadian Bonded Carrier
- As a US Bonded Carrier
Safety and Compliance Management
CTS’s Safety & Compliance Management Service equips companies, their fleets, and drivers with valuable, actionable guidance to operate businesses that are safe, compliant, and optimized for efficiency. Navigating an effective and regulation-compliant safety program necessitates a blend of expertise and know-how.
CTS is dedicated to addressing Safety & Compliance matters specific to the transportation industry.
Our approach involves collaborating closely with clients to attain operational excellence.
CTS relieves you of the intricate challenges of regulatory and business management complexities, allowing you to dedicate your attention to your core operations. Regardless of whether you manage a single truck or a sizable fleet, CTS ensures your company’s alignment with MTO or DOT Regulations, safeguarding against undue fines and legal entanglements.
CTS has extended its expertise to countless Commercial Motor Vehicle Operators, Carriers, and Drivers, addressing a wide array of MTO or DOT Regulation concerns.
CTS’s safety compliance services contribute to global businesses adhering to legal practices.
CTS ongoing full support for Managements Safety & Compliance Services includes but is not limited to:
- Internal Facility Audit like MTO or DOT
- MTO & DOT SAFETY RATING Review
- CVOR & MCMIS Analysis
- CSA Administration
- Drug and Alcohol Testing
- Carrier Policies and Procedures
- Maintaining Driver and Company Profiles
- Preventive Maintenance Program
- Maintaining Maintenance Profiles
- Accident Investigation
- Maintaining Accident Register
- Auditing and Monitoring LOG BOOKS
- In Vehicle Assessment ROAD TEST
- Hiring and Orientation of Drivers
- Safe & Smart Driver Training Program
- Safety Seminars & Driver Meetings
- Enforcement Inspections and Violation Files Review and more
Investing in training is a cost-effective alternative to facing penalties for non-compliance.
ELD / Log Book Auditing and Monitoring
Insights from Our Log Auditing Specialists
- As a Carrier, the onus lies on you to meticulously audit and oversee your drivers’ logs.
- Nonetheless, without regular audits, compliance cannot be assumed.
- Illegible logs constitute violations in themselves.
- Swiftly address any issues unearthed during audits.
- Timeliness is key in auditing. Falling behind by months could amplify the consequences of any driver errors accrued over that period.
Over a third of Department of Transportation (DOT) violations center around Hours of Service and Driver Logs.
For fleets, the task of Log Book Auditing & Monitoring can be quite daunting. Effectively managing drivers’ Hours of Service and ensuring precise, comprehensive driver log audits are crucial for compliance and preventing substantial fines.
CTS’s Driver ELD / Log Auditing Services alleviate this challenge, giving you peace of mind.
CTS stands ready to aid in developing a system tailored to meet your regulatory compliance objectives. Just transmit your logs to us, and we’ll streamline, thoroughly audit, and promptly deliver relevant reports. Our Log Auditing Experts are dedicated to simplifying your auditing process.
Vital ELD / Log Auditing This cost-effective service accelerates your journey to compliance, while accommodating your goals, financial plans, and time allocation.
You furnish your drivers' logs to ABS SafeCom's Log Auditing Department. Our audit process yields monthly reports encompassing:
- Compliance Notifications
- Monthly Utilization
- Summary of Violations
- Violation History
- Missing Logs
- Falsified Logs
Key Advantages:
- Enhanced adherence to Hours-of-Service regulations
- Diminished CSA Driver Fatigue infractions
- Comprehensive compliance reporting to inform strategic decisions
- Reduced expenses tied to labor, penalties, and legal actions
- Uniform processes across your organization
- Centralized driver database
- MTO or DOT audit assistance, coupled with access to ABS SafeCom’s regulatory experts.
International Registration Plan (IRP)
Effective from January 1, 2015, the International Registration Plan (IRP) underwent a transformation by incorporating the Full Reciprocity Plan (FRP). The FRP dispenses with estimated distance, opting for the actual distance covered by a fleet in each visited jurisdiction.
Any carrier with a registration year commencing on or after January 1, 2015, will adhere to the FRP provisions, regardless of the timing of renewal application processing. This includes post-renewal supplements such as adding new vehicles or transferring existing ones, even after the January 1, 2015, renewal.
Streamlining IRP The Full Reciprocity Plan (FRP) enhances IRP equity and flexibility:
- Members can operate in any IRP jurisdiction without altering the Cab card.
- Cab cards will list all jurisdictions.
- Fees are based on the actual distance covered in the previous year.
- Carriers pay only for jurisdictions in which they operated.
The following will be eliminated:
- Adding jurisdictions to the Cab card
- Estimations
- Fees exceeding 100%
- Trip permits for IRP carriers
We are at your service for your IRP needs. Contact us for further information.
January 1, 2015
Carriers will have all jurisdictions listed on their Cab card and can operate in all IRP jurisdictions. Fees will be incurred solely in jurisdictions where they had actual travel in the reporting period. Estimating distances is no longer required.
Registration fees for new fleets or renewed fleets with no actual distance within the reporting period will be computed for all jurisdictions using the Prince Edward Island Average Per Vehicle Distance chart.
This chart stems from the average distance reported by Prince Edward Island-registered fleets for all IRP jurisdictions. It will be updated annually by March 31.
No, existing carriers renewing after January 1, 2015, will continue to pay fees only for the jurisdictions where they had actual travel during the reporting period.
No, a new fleet must use the Average Per Vehicle Distance chart to determine fees across all jurisdictions.
In such cases, they will pay 100% of Prince Edward Island’s fees.
Carriers renewing prior to January 1, 2015, will adhere to the old provisions until their renewal. Cab cards will exclusively display requested jurisdictions with paid fees. Until they renew in 2015, they will need to “add jurisdictions” or obtain trip permits for unlisted jurisdictions.
The Gross Vehicle Weight (GVW) will be featured on the Cab card for all jurisdictions, regardless of fee collection. It should include the base declared weight and the corresponding weight for each jurisdiction.
Fees for weight increases will be computed only for jurisdictions where actual travel was reported. In the absence of actual travel, no registration fees will be collected until the fleet accumulates distance in the jurisdiction. Note: Prince Edward Island imposes a $50.00 administrative fee.
No, listing US jurisdictions on the Cab card doesn’t mandate US operations. However, the issuance of registration documents doesn’t exempt Carriers from obtaining additional permits required by jurisdictions they travel through.
The Full Reciprocity Plan (FRP) enhances the Plan’s efficiency, equity, and flexibility by granting complete reciprocity for apportioned vehicles among all member IRP jurisdictions. It eliminates provisions related to estimated distance.
The International Registration Plan (IRP) is a US-based system that facilitates the distribution of registration fees for commercial motor vehicles traveling across member states and provinces. Ontario implemented IRP on April 1, 2001. Carriers traveling beyond Ontario with vehicles weighing over 11,793 kg or having three or more axles, irrespective of weight, should register in IRP. Otherwise, they must acquire trip permits for travel outside Ontario. IRP provides comprehensive registration for trucks and buses as an alternative to individual reciprocity agreements, distributing registration fees based on kilometers traveled in other jurisdictions. Vehicles receive one license plate and registration document enabling travel in all jurisdictions.
IFTA Tax Filing
At CTS, we strictly adhere to the IFTA agreement, ensuring your compliance and timely, accurate payment of required taxes.
Did You Know?
- Audits and penalties can arise from late or amended filings, mileage gaps, or questionable MPG records.
- The process of record-keeping, consolidation, and reconciliation can come with significant costs.
We provide Monthly and Quarterly tax reporting services for:
- IFTA Tax Reporting
- New York Highway Use Tax
- Kentucky (KYU) Tax
- New Mexico Weight Distance Tax
- Oregon Highway Use Tax
At CTS, We:
- REGISTER Accounts
- ENTER Receipts
- EXAMINE Mileage
- REPORT Accuracy
- VERIFY Receipts
- Notify Discrepancies
- GENERATE Reports
- FILE Taxes
- ADVISE on Purchase Strategy
- APPLY for ongoing fuel tax credits and refunds (as appropriate)
- MAINTAIN record-keeping requirements
We also handle:
- Delinquent & Suspended IFTA & Highway Use Tax Accounts
- Annual & Supplement Federal Heavy Highway Use Tax Form 2290
DOT approved Drug and Alcohol Testing
CTS's US DOT Drug and Alcohol Testing Program encompasses:
- Consultation and Policy Development Services Fast-track compliance tailored to your goals, budget, and schedule.
- Review and Development of Drug and Alcohol Policies Auditing and Management of Drug and Alcohol Files Initial Program Audit Continuous Document Auditing and Retention DOT Audit Support In case of an audit, our experienced specialists offer unwavering support backed by a proven track record of success.
- Navigating drug and alcohol testing decisions is made easier with CTS’s Drug & Alcohol Testing experts
Why Opt for CTS as Your Drug and Alcohol Test Site?
- Convenient Timing
- Easily Accessible Location
- Walk-in Convenience
- Utmost Confidentiality
- Service Excellence
CTS's Drug & Alcohol Program Management Service covers:
- Pre-employment / pre-access
- Post-incident / post-accident
- Reasonable suspicion
- Random drug and alcohol testing
CTS proudly partners with CannAmm, Surehire, and DriverCheck.
CTS is a CERTIFIED Drug and Alcohol Test Collection Site. Our top-notch drug and alcohol testing services are bolstered by partnerships with CannAmm, Surehire, and DriverCheck.
We deliver premier drug and alcohol testing expertise, backed by 14 years of industry experience.
CannAmm Occupational Testing Services led the way as the first company in Canada to offer national workplace drug and alcohol testing programs and occupational medical services to industries since 1995.
CannAmm is now Canada’s largest occupational drug testing and medical program management company.
Surehire, the fastest-growing occupational health testing company, boasts the largest exclusive testing network.
DriverCheck stands as a leading provider of drugs and alcohol testing in Canada, proficiently managing testing needs and processes while steadfastly adhering to privacy and confidentiality protocols
With over 400 locations across all Canadian Provinces and Territories, CTS serves you comprehensively.
Safe and Smart Driver Training
CTS has a proven track record of delivering training through our Certified Instructors to numerous professional drivers since 2002. Our dedication lies in offering top-tier tailored training that precisely caters to our clients’ needs.
We ensure our clients receive education in alignment with MTO & DOT mandates. This workplace training equips them with the confidence to approach employers, armed with skills and qualifications that surpass industry standards.
At CTS, we remain steadfast in our commitment to establish a safer workplace, consistently setting and surpassing transportation safety training benchmarks.
Courses comprise both impactful theory and practical elements, providing flexibility:
- On-site at your location
- At a venue of your choice
- In CTS’s SPECIALIZED TRAINING CLASSROOM
MTO-DOT Audits
CTS has been a specialist in MTO & DOT Safety & Compliance Audits since 2002. Our team of experts meticulously review MTO & DOT Audits, conducting thorough analyses of your SAFETY RATING within the transportation industry.
We collaborate closely with clients, providing them with vital insights into their standings.
CTS also ensures you remain well-informed about Federal and State compliance changes that impact your Safety Rating.
CTS will support you with:
- MTO & DOT Audits
- MTO’s Show Cause Meeting
- Safety Action Plans
- C-TPAT or PIP Audit
- IFTA & IRP Audits
Why is the CVOR or DOT Number Significant?
This RATING incorporates:
- Collisions
- Convictions
- Inspections
- Facility Audits
A Carrier’s SAFETY RATING delivers insights into their performance. Insurance firms, financial institutions, competitors, and shippers can access a Carrier’s SAFETY RATING to make informed choices. Carriers with strong SAFETY RATINGS can market themselves to potential customers, while those with weak SAFETY RATINGS are readily identified.
For assistance with MTO or DOT issues or to enhance your Carrier’s SAFETY RATING, contact CTS. We’ve aided countless Commercial Motor Vehicle Operators, Carriers, and Drivers with nearly all CVOR-related matters involving the Ministry of Transportation (Canada) and the US Department of Transportation. We provide continuous support during a MTO or DOT Internal Facility Audit.
CTS’s Internal Facility Audit Review encompasses the following areas (conducted pre-MTO or US DOT Audit):
- CVOR Analysis and SAFETY RATING Review
- MCMIS Review
- CSA Administrations SMS Review
- Carrier Policies and Procedures
- Driver and Company Profiles Review
- Preventive Maintenance Policy Review
- Maintenance Profiles Review
- Accident Register Review
- LOG BOOKS Auditing and Review
- Driver Hiring and Orientation Review
- Enforcement Inspections and Violation Files Review & more
How Are Carriers Chosen for a DOT Audit?
Compliance Review
- New carriers (or carriers with no prior audits)
- Follow-up to a conditional or unsatisfactory review
- Investigation of safety-related complaints that are deemed valid and significant enough for a compliance review
- A high-profile or fatal accident
- A carrier’s request for an audit of its operations
The majority of audited carriers are selected based on the High Risk carrier definition within the Compliance, Safety, Accountability (CSA) enforcement model.
The Federal Motor Carrier Safety Administration (FMCSA) has embraced a High Risk motor carrier definition. Under this definition, passenger carriers are categorized as “High Risk” if they have two or more of the following Behavior Analysis and Safety Improvement Categories (BASICs), most closely tied to crash risk, at or above the 90th percentile for a month and have not undergone an onsite investigation (audit) in the preceding 12 months: Unsafe Driving, Crash Indicator; HOS Compliance, and Vehicle Maintenance. Non-passenger carriers are classified as “High Risk” if they have two or more of these BASICs at or above the 90th percentile for two consecutive months and have not undergone an onsite investigation in the previous 18 months. This defined High Risk list becomes the Agency’s investigative priority. It allows the Agency to more promptly investigate carriers posing the highest risk to public safety, rather than delaying investigations of carriers with high crash risk.
CSA Administration Service
*Compliance *Safety *Accountability
Does Your Company Understand CSA…? If Not, Get in Touch with Us Today!
CSA-2010 holds significant implications. Ensuring DOT data accuracy, rectifying errors, and navigating appeals are crucial to safeguarding your company. However, it requires considerable time and resources to manage effectively.
Before investing in human resources and infrastructure, consult CTS. We can streamline the intricacies of CSA-2010 data monitoring, freeing you from the task while providing expert insights and reports to prevent fines, legal battles, vehicle downtime, and DOT interventions.
How It Works
Share your actual DOT documents—roadside inspections, citations, and accident reports.
Upon receiving your documents, we organize and store them. Our team of specialists meticulously reviews and cross-references them with the DOT SMS system.
Upon identifying inaccuracies, we collaborate with you to rectify them. Corrections are initiated before they become problematic.
You can enjoy peace of mind, knowing that your DOT documents are meticulously reviewed and rectified by CTS!
Commercial Vehicle Operators Registration
CTS is here to assist you with:
- Obtaining a CVOR Certificate
- Renewing a CVOR Certificate
- Modifying a CVOR Certificate
- Commercial Vehicle Operator Products
- Carrier Safety Rating Program
Who Requires a CVOR Certificate?
- Trucks with a gross weight or registered gross weight exceeding 4,500 kg
- Buses with a seating capacity of 10 or more passengers
Vehicles plated in other Canadian provinces or territories are exempt from requiring a CVOR certificate. Instead, they need a Safety Fitness Certificate from the province or territory where the vehicle was plated.
We’re equipped to assist you in CVOR registration. Reach out to us for more details.
We Fight Tickets
As your Trucking Safety Consultant, CTS takes vigilant action to contest all Violation tickets and ensures employees are trained to maintain your Safety Rating at a satisfactory level. We offer licensed legal representation in both The US and Canada.
- Pleading Guilty to On-Road Traffic violations can lead to suspension.
Convictions for charges are the primary contributors to increasing a carrier’s violation rate and insurance premiums.
Why You Need to Fight Tickets
Most traffic tickets and summonses not only come with fines but also demerit points and CVOR Points, some even resulting in license suspension and the potential for jail time.
Both Professional Drivers and Carriers are heavily impacted, as violations linked to commercial licenses affect both the Driver’s personal record and the Company’s CVOR.
Accumulating traffic tickets can lead to:
- Higher Insurance premiums
- Potential impact on the company's safety rating, potentially triggering:
- Warning letters
- Audits
- Interviews
- Sanctions from DOT or MTO
For individual drivers, a spotty driving record can burden your finances and limit your job prospects in both Canada and the US.
While not all tickets and issues can be dismissed, tickets can be strategically managed to minimize the impact of points on your record.
How
Our Legal Representatives skillfully manage your tickets by contesting them on your behalf, preventing them from tarnishing your records in Canada & US. We ensure a well-defined plan of action.
If you are already grappling with violations that are hindering your progress and have triggered Audits, interviews, and sanctions, we collaborate with your team to guide you back to compliance with Safety Regulations.
